Driver notice

Last updated: 13 October 2026

Many countries' laws require an employer, or anyone who tracks a vehicle, to tell the people who drive it. This is a ready-made notice. Fill in the parts in [brackets], remove anything that does not apply, and give a copy to every driver before tracking starts. Keep a signed copy. It is a template, not legal advice: your local rules (for example on works councils or private use of company vehicles) may require more.

Notice: GPS tracking of company vehicles

[Company name], [company address] (“we”) has fitted a GPS tracker to the vehicle(s) you drive for us: [registration number(s)].

What is recorded

The vehicle's location, speed and direction; when the engine is switched on and off; journeys and stops; visits to places we have marked; and alarms from the tracker (for example a low battery, or leaving a defined area). The tracker records the vehicle, not you personally, but because you drive it, this data says where you have been.

When

[At all times while the tracker has power.] / [Only during working hours: … . Outside these hours, …]

Why

[To protect our vehicles against theft and recover them if stolen; to plan and manage our work; to answer customers about arrival times; for driver safety; for mileage and expense records.] We do not use the data [to assess your performance / for disciplinary purposes, except …].

Private use

[Private use of the vehicle is not allowed.] / [Private use is allowed. During private use, …]

Who can see it

[Names or job titles of the people with access.] The service is provided by See-Curity, which processes the data on our behalf and on our instructions only.

How long it is kept

Up to 12 months. Older data is deleted automatically.

Your rights

You may ask us for a copy of the data about you, and ask us to correct or delete it or to stop using it, and you may complain to the data protection authority [name of the authority in your country]. Contact: [name, e-mail or phone].

Legal basis

[Our legitimate interest in protecting our vehicles and organising our work / Your employment contract / …]

I have received and read this notice.

Name: ______________________________ Signature: ______________________ Date: ____________